Basic Potluck Set-Up Instructions
The Church in Aurora
- Basic Potluck Set-Up Instructions Fellowship Committee: The Church in Aurora
- The week before a potluck a form must be filled out to tell the facilities manager what tables and chairs need to be put out. If the potluck is on Sunday a sign needs to be put on the door of the tables and chairs to ask the other groups to leave the table and chairs out.
- 8 to 10 round table and chairs are set up in the Fellowship Hall.
- Two rectangular long tables are set up in front of the kitchen pass-through window with plastic tablecloth.
- One card table set up by the windows for desserts. This table is set with paper plates, napkins, and small forks.
- If the Potluck is after the second service leave up a third long rectangular table for coffee hour treats
- Each round table is set with a round white tablecloth with a vase in the middle, salt and pepper shakers and name tags with pens. Tables and vases are then decorated according to the theme of the potluck.
- The basement storage room has the vases, decorations, and three drink dispensers. Also in the basement are the metal trivets, paper napkins, paper plates and plastic silverware. There are three wicker baskets that are used for the silverware. There is a clear plastic box that keeps the pens and name tags.
- For the annual church picnic: in the basement storage room is stored, paper and plastic products, along with three warming tray stands, disposable trays, and Sterno. Also stored in the storage room is bug spray in case there are a lot of bees if the annual picnic is outside. In addition, there are tools for using for cooking the barbecue.
- If frozen mac & cheese or any other frozen entrées are going to be served by the fellowship committee, the kitchen ovens need to be turned on to 400 degrees at 9:30 am. The ovens are old and when the dishes are frozen they need to be put in the oven 2 1/2 hours before they need to be served to be completely heated. We have put the frozen trays in the refrigerator on Friday night to be made on Sunday morning and they still need 2 hours.
- For an evening potluck coffee needs to be started 30 minutes before the start time; 1 1/2 gallons of regular coffee 1 half-gallon of decaf. If he potluck is after the second church service the receptions committee has coffee already made. Coffee and Filters are right underneath the counter of the coffee maker and provided by the receptions committee
- Pink china dishes found under the counter cupboard are placed at the end of the rectangular table along with napkins and silverware. The silverware is placed in wicker baskets that are stored the basement storage room.
- Trivets are set on the plastic tablecloth to keep the cloth from burning, and there are cards to write down the name of any dish that we feel might cause a food allergy.
- Coffee and the drink dispensers are placed on the island under the pass-through window, Styrofoam cups found in the kitchen by the freezer are placed out along with some glass coffee cups found in the upper cupboards. Sugar, sweetener, swizzle sticks are found in the lower cupboards under the pass through. Creamer is set out and is found in the refrigerator.
- Drink dispensers are set on the counter by the pass-through window, one is filled half full of lemonade the second mostly full filled with water. There is a third dispenser for ice tea that is usually used at the annual picnic or at the large pot luck like the Christmas Children’s Pageant Potluck
- Cold foods can be placed in the large refrigerators until around 10 minutes before the potluck.
- Directions for the dishwasher are on the wall and the powdered soap is above the sink. After you open up the door to the dishwasher there is an impeller at the bottom. When washing there is a lever on the right side that needs to be let down to wash to close the drain. When you are finished washing the level must be put up to let the water drain. You put one cup of powder soap at the bottom of the dishwasher and one cup will clean 6 loads. From then after the first 6 loads, you put in 1/2 cup for each 6 loads.
- The white linen tablecloths and the wet kitchen towels are taken home by one committee member to be washed and returned before the next Sunday.
- Dishes and silverware are put away, the counters are wiped off.
- All items are returned to the storage room.
- The lights are turned off and the doors locked.
- The tables and chairs can be left up as the facilities manager and his assistant put them away.